dance class policy agreement 2019/2020
Regular Class Attendance/Calendar
All students are expected to come to class regularly and on time. Students who are more than fifteen minutes late for class will be asked to sit and watch. This is to protect them from injuries. Should you require to miss a class be sure to inform the instructor by calling the office and leaving a message. Absence hampers progress and repeated absence will definitely cause a student to fall behind. There are no refunds for any missed classes. If a course does not get sufficient registration, full refunds will be given. If the school must cancel classes due to extreme weather or events beyond our control such as power outages, the missed lessons will not be made up. Bella Dance Academy is closed for all statutory holidays as well as Winter and Spring break. Classes will be held on Professional development days. Please refer to schedule on our website for exact dates.
Required dancewear and dance shoes must be worn to all classes. Failure to wear required dancewear to class could result in students being asked to sit out the class. Repeated failure to wear required dancewear could result in termination of lessons. Students are not permitted to wear jeans or shoes worn on the street or outdoors, to any dance class. For safety reasons dancers are not permitted to wear jewelry. Long hair must be tied back. Please refer to our dress code at www.belladance.ca. All required items are available for purchase at Bella Dance (with the exception of Pointe Shoes).
If we do not have the dancewear you are looking for, we would be happy to place a dancewear order for you with one of our suppliers. Payment is required when placing the order and special order items are non-refundable. Please beware that we have very little control over shipping times for special orders.
We can only hold dancewear at the front desk for three business days. If you have not paid and picked up your items within 3 business days, we will return the items to the shelf.
Communication with the Office
Please talk to us! If you have any questions, comments, or concerns throughout the season we would appreciate you informing us as soon as possible. We appreciate any feedback that you have to offer. It is often difficult to communicate with the faculty between classes, so if you have questions or concerns regarding your child’s dance class, class behavior problems, your account, schedules or events, please leave a message, including your phone number at the office and we will return your call as soon as possible. Please do not phone our instructors at home, unless they have asked you to do so. Good communication with parents and students is vital for the smooth operation of our studio. If at some point you have left a message with us and a response was not returned, please DO call us back, as messages do get deleted in error. Also, please make sure that you check our website and the bulletin board regularly to ensure that you are up-to-date on all studio news and events. It is your responsibility to update all account information (phone number, email, etc.) with the office.
Entering/Exiting the Studio
The studio will be opened ten minutes prior to your class. Please wait quietly in the waiting room until your class begins and your instructor invites you to the dance area. Should you arrive while a class is in progress, please come in quietly and speak with your instructor without disrupting the class. Please pick children up promptly after their class has finished. During winter months we ask that you make sure that your child has entered the studio before leaving. All students must wait inside the building until parents have arrived. Students are not to be left at the school for excessive time before or after class.
Observation days are scheduled throughout the year and you will be reminded of the dates. Each student may bring two visitors to observe classes during these dates. Outside of the designated viewing days classes may be observed with the permission of the instructor only.
Newsletters will be emailed to you approximately once a month during the school year to update you on the activities and to communicate important information such as upcoming events, classes added, classes postponed, special events, etc. It is our official communication to you! Please take the time to read it. Copies of the current and past month’s newsletters are always posted on the bulletin board and our website for your convenience. Parents are responsible to keep up with the information sent out. All newsletters will be sent via email, so please ensure that the office has your correct email address.
Lost and Found
BDA is not responsible for lost or stolen articles. It is a great idea to label all dancewear clearly with your name and to double check that you have all personal items before leaving the studio. If you are missing an item, please check the lost and found bin. The lost and found bin will be emptied and donated to charity or thrown out at the end of each month.
Please encourage your children to use the washroom prior to the commencement of class.
Water bottles are permitted in class, however are not necessary for younger students. Students will not be permitted to leave class for water or snacks during class time. Snacks and gum are not permitted in the studio area.
Cell phones are NOT permitted in the dance area. BDA does provide a designated bin for cell phones by the door of each studio so students may keep on eye on their valuables without them being a distraction to the students, however we highly suggest leaving all valuables at home.
The school reserves the right to provide a substitute instructor if the regularly scheduled instructor is ill or otherwise unable to teach classes. If an instructor is ill and the school cannot arrange a substitute any missed classes will be made up.
Parents, legal guardians of minor students and adult students waive the right to any legal action for any injury sustained on school property resulting from normal dance activity or any other activity conducted by the students before, during or after class time.
Parents and adult students are to be aware that the school promotes healthy body image among the students. As such we approve if our instructors snack during the course of the teaching day. Parents are to be aware that dancing as a profession is physically demanding and proper body care is essential.
It is of the utmost importance that every student is placed in the appropriate class and level. Proper placement will be determined upon assessment of the student and only the teacher will decide which is best for the student. This will be done during registration. In order to meet the needs of every student, it is sometimes necessary to move a student to a better suited class. Any changes in class levels will be made in the first few weeks of classes. Since muscles, bones and coordination abilities form at different rates for each student, progress will vary between students. One year progress may be rapid, another it may be slower. It usually takes two years before all of the necessary skills have been acquired; therefore, it is prudent not to expect each student to progress to the next level each year. The placement of students should never be considered a “Pass or Fail” situation. All students will receive a Student Recommendation form from their instructor at the end of the dance season. Instructors will give a few short comments on student progress and recommended classes and levels for following dance season.
Year End Performance
All dance students, with the exception of Adult students, Parent & Tots, Pre-Pointe, and Workshop Classes (including 9 Week Session Classes, Summer Camps) will have the opportunity to participate in our year-end recital. Students attending classes regularly and who do not miss more than four classes from January through May will be asked to perform. It is assumed that all students (except Adult, Parent & Tots, Pre-Pointe and Workshop classes) are participating in the show. If, for some reason you do not intend to perform, you MUST inform the office in writing by November 1, 2019.
Extra Rehearsals and Performances
For most students there are two extra rehearsals and two or four performances for the year-end show. Students are required to attend all rehearsals and performances and they and their parents are expected to be responsible in this regard. We are very open to reasonable requests to be excused from some rehearsals when we are given sufficient notice. Dance is a discipline and a responsibility. It is your choice as to whether or not you wish to be involved but, if you do make the commitment we do expect you to follow through. Please show respect to your instructors, the dance and especially your group. Students who are injured during show times will be asked to step out of the choreography in order to make adjustments to the dances. Students will only be permitted to dance under the discretion of the Instructor as well as written notice from their doctor.